Non-Hong Kong Company (Hong Kong Branch) Incorporation Package #NHKC04 Hong Kong Authorized Representative and Registered Office Address

Viewpoints > Service > Corporate Service > Hong Kong > Non-Hong Kong Company (Hong Kong Branch) Incorporation Package #NHKC04 Hong Kong Authorized Representative and Registered Office Address

This package includes the authorized representative for the first year and registered office address for the first year. This is suitable for entrepreneurs who needs the authorized representative service and the Registered Office Address service.

Summary

Our fees for the registration of a Non-Hong Kong company (Hong Kong Branch) are HKD11,200*. The fees quoted include the authorized representative for a year, registered office address for a year, official filing fee and the business registration fee for the first year.

For the establishment of a Non-Hong Kong company, the investor needs to provide the information of the parent company such as the certificate of incorporation, identification documents of the shareholders and directors (Hong Kong ID card or passport) and the address proof of the shareholders and directors (utility bill or residential address).

The registration of a Non-Hong Kong company will take around 1 month.

If necessary, Kaizen can assist client to open a bank account in Hong Kong for the new Non-Hong Kong company, our fees for this service are HKD6,000. In any case, the bank turns down our application and that the bank account cannot open successfully, client has the choices of having Kaizen to try a second bank or refund half of the service fee for bank account opening.

If the business conduct in Hong Kong requires extra license or permit, Kaizen can help to apply for such license or permit and the fees will quote upon request.
1. Non-Hong Kong Company Registration Fees

(1) Non-Hong Kong Company Pre- & Post- Incorporation

Kaizen could assist client to handle the following incorporation related matter:

(a) Name availability check
(b) Preparation of incorporation documents
(c) Service fee and government official fees and the business registration fee for first year;
(d) Business Registration Certificate (Valid for one year).

(2) Hong Kong Authorized Representative Service

Kaizen could act as the named Hong Kong Authorized Representative for a year in order to comply with filing requirements of the Companies Ordinance. Specifically including:

(a) Companies Registry (CR) Compliance Alert & Reminders;
(b) Named Hong Kong Authorized Representative registered with CR for 12 months, which can be updated before expiration;
(c) Preparation and filing of Annual Return.

(3) Business Address

Kaizen can provide a Hong Kong address as the Hong Kong Company registered office address for a year, it can renew before expiration. The address provided can use for the registered address of company and receiving letters from the Government, bank and other business letters. Kaizen could help to forward the letters to client designated address.

There are two options for Kaizen to handle the incoming letters from clients: –

(a) Kaizen will open the letters, scan the mails received, and send the scanned copies to the client. The letters will destroy in one month after the date indicated in the email.
(b) Kaizen will forward the letters to the address designated by client once a month. The postage fee will charge separately.

If there are no instruction provided by client during the company incorporation, Kaizen will follow option 1 by default for execution.

Total Fees: (1) + (2) + (3) = HKD11,200*

All fees quoted are exclusive of delivery charge and tax, if any.

* The prescribed business registration fee payable in respect of an application for company incorporation and business registration made in the period from 1 April 2019 to 31 March 2020 will be reduced by a sum of HK$2,000. The relevant legislative amendment is subject to the scrutiny by the Legislative Council. In the event that the relevant legislative amendment is not passed or is amended by the Legislative Council, the prior reduction of HKD2,000 that has been made in this quotation will be requested and should be remitted to Kaizen bank account within one week after notice.

2. Payment Terms and Methods

Upon receipt of your order, we will issue an invoice to you for your settlement. We require full payment in advance. We currently only accept check, cash or TT and credit card through PayPal.

If China or Taiwan official tax invoice is required, Value-Added Tax or Business Tax at the prevailing rate in the respective jurisdiction will be charged.

3. Basic Structure of a Non-Hong Kong Company

The minimum requirements of a Non-Hong Kong company are as follows:

(1) Company name of Non-Hong Kong company must same with parent company. If the name is used in Hong Kong, it should select another name as a trading name in Hong Kong;
(2) The directors of Non-Hong Kong company must be same with parent company;
(3) A Hong Kong Authorized Representative must be appointed, it can be a Hong Kong resident if it is an individual or a Hong Kong law firm or a Hong Kong CPA firm if it is a corporation;
(4) The registered office must be in Hong Kong.

4. Non-Hong Kong Company Incorporation Procedures

The procedures stated below applies to the situation where Kaizen is being engaged to handle the registration of the Non-Hong Kong company:

(1) Kaizen performs a name availability search in the Register of Companies and inform clients the availability of the proposed company name;
(2) Clients could send the required documents and materials stated in Section 6 by using E-mail, fax or mail, clients shall pay Kaizen for the service fee;
(3) After confirmed the availability of the proposed name, Kaizen will prepare the company registration documents;
(4) Kaizen will send the documents prepared in part (3) to clients, the directors and shareholders should sign on the documents. After signed, the documents should send to Kaizen Office. Clients could choose to sign the incorporation documents at any office of Kaizen;
(5) Kaizen will submit the duly signed incorporation documents to the Companies Registrar and pay for the government official fees and the business registration fees;
(6) Kaizen will receive the Certificate of Incorporation and Business Registration Certificate from the Companies Registry and the Business Registration Office respectively in about 1-month time;
(7) Kaizen will prepare the company registration documents and send it to client. Client may also pick up at any office of Kaizen.
5. Estimated Time Frame

Under normal circumstances, the registration process takes around 1 month.

Item Description Time
(Day)
1 Kaizen receives the signed incorporation documents from client 1
2 Kaizen delivers the registration documents such as Articles of Association to the Companies Registry 1
3 The Companies Registry issues the Certificate of Incorporation 30
4 Kaizen prepares the company stamps and Articles of Association 32
5 Kaizen mail out the company registration documents to client for retention 33

 

6. Required Documents and Materials

Client needs to prepare the following documents before handling for incorporation of Hong Kong Company. Client could send the documents to Kaizen by email, fax, or mail:

(1) Registration document of parent company, such as Certificate of Incorporation, Memorandum and Articles of Association, a document showing the updated directors, members and secretaries (such as register of directors, members, secretaries) and documents showing the company current share capital.
Note: If the documents of parent company are not in English or Chinese, a translated document is required;
(2) A copy of the latest audited financial statement of parent company (if the jurisdiction of the parent company requires to open the audited financial statement to the public);
(3) A copy of passport (or identity card for Hong Kong resident) and a copy of residential address proof (such as utility bill, telephone bill or bank statement) of each shareholder; For the shareholder who is a legal person, the Certificate of Incorporation, registered office address and the residential address proof by company shareholders and directors should be provided;
(4) A copy of passport (or identity card for Hong Kong resident) and a copy of residential address proof (such as utility bill, telephone bill or bank statement) of each director; For the director who is a legal person, the Certificate of Incorporation, registered office address and the residential address proof by company shareholders and directors should be provided;
(5) Basic background information of the company, such as the principal business activities, the location of suppliers and customers, etc.;
(6) A duly completed “Due Diligence Questionnaires” (to be provided by Kaizen);

The identification and address proof listed above must certify by the staff of Kaizen, CPA, lawyer, notary officer or a bank manager. 

7. Registration Documents Returned to Client after Registration

After the company is officially registered, Kaizen will return the following documents and materials for retention:

(1) Original copy of Certificate of Registration;
(2) Original copy of Business Registration;
(3) A copy of registration documents

8. Annual Maintenance Fee

Once the Non-Hong Kong Company is registered, it is required to comply with the Hong Kong Legislation. For example, in accordance with the Companies Ordinance, company shall submit an annual return. In addition, in accordance with the Inland Revenue Ordinance, Hong Kong Company must submit an income tax return. In order to provide a clearer understanding of the costs and the expenses to maintain a Hong Kong company, Kaizen will list out the maintenance costs incurred by a Non-Hong Kong company for the following years in the following table.

Table 1 – Non-Hong Kong Company Maintenance Fees

Item Description Amount (HKD) 備注
Compliance Requirements with Fixed Fees
1 Annual Return Filing Fee 180
2 Business Registration Certificate renewal fee 2,250
3 Provision of Registered Office 2,600
4 Provision of Hong Kong Authorized Representative 3,400
Subtotal 8,430
  Compliance Requirements with Variable Fees
5 Accounting and bookkeeping fee (Assuming the monthly fee is HKD 800) 9,600
6 Computation of income tax and filing of income tax return 3,000
7 Filing of Employer’s Return (per employee) 650
Subtotal: 13,250起
TOTAL: 21,680起

 

 

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