Registration of Changes and Cancellation of Representative Office in Beijing

Registration of Changes-Extension of Residency Term

In accordance with Regulations on the Registration and Administration of Permanent Representative Office of Foreign Enterprises, the foreign enterprise shall apply with the registration authority for the alternation of registration within 60 days before the expiration of the residency term in case the representative office intends to continue to engage in business activities after the expiration of residency term.

The following materials are required for the purpose of the extension of residency term for a RO in Beijing, China:

1. Legalized incorporation documents of the headquarters of the Beijing RO;
2. Legalized banker’s reference letter of the headquarters of the Beijing RO;
3. Application form for change of registration of resident representative office of foreign enterprise;
4. Registration Certificate and representative card of the representative (s);
5. Company chop, financial chop and name chapter of the Beijing RO;
6. Bank Account Opening Permit and Organizational Credit Code Certificate;
7. CA Certificate of the Beijing RO;
8. Other documents or information temporarily required by registration authorities.

Registration of Changes-Change of Registration Particulars

In accordance with Regulations on the Registration and Administration of Permanent Representative Office of Foreign Enterprises, the foreign enterprise shall apply with the registration authority for the alternation of registration within 60 days after the change in case the registration particulars of representative office are changed.

1. Change of Address

The following materials are required for the purpose of change of registered address for a RO in Beijing, China:

1. One original Tenancy Agreement of the Premise to be used as registered office by the RO, the lease term shall be no less than 12 months;
2. One photocopy of the Property Ownership Certificate of the office with the signature and/or company seal of the owner;
3. One photocopy of ID card or Business License of the owner of the office rented with the signature and/or company seal of the owner;
4. Application form for change of registration of resident representative office of foreign enterprise;
5. Registration Certificate and representative card of the representative (s);
6. Company chop, financial chop and name chapter of the Beijing RO;
7. CA Certificate of the Beijing RO;
8. Bank Account Opening Permit and Organizational Credit Code Certificate;
9. Other documents or information temporarily required by registration authorities.

2. Change of (Chief) Representative

The following materials are required for the purpose of change of (chief) representative for a RO in Beijing, China:

1. Legalized appointment and removal documents and identity documents of the chief representative;
2. Resume of the new chief representative;
3. Three pieces of passport-size photo of the new chief representative;
4. Dispatch letter issued by foreign affairs service units if new chief representative is Chinese citizen;
5. Application form for change of registration of resident representative office of foreign enterprise;
6. Registration Certificate and representative card of the representative (s);
7. Company chop, financial chop and name chapter of the Beijing RO;
8. CA Certificate of the Beijing RO;
9. Bank Account Opening Permit and Organizational Credit Code Certificate;
10. Other documents or information temporarily required by registration authorities.

3. Change of Name

The following materials are required for the purpose of change of name for a RO in Beijing, China:

1. Legalized incorporation documents of the headquarters of the Beijing RO;
2. Legalized banker’s reference letter of the headquarters of the Beijing RO;
3. Application form for change of registration of resident representative office of foreign enterprise;
4. Registration Certificate and representative card of the representative (s);
5. Company chop, financial chop and name chapter of the Beijing RO;
6. CA Certificate of the Beijing RO;
7. Bank Account Opening Permit and Organizational Credit Code Certificate;
8. Other documents or information temporarily required by registration authorities.

Cancellation of Registration

In accordance with Regulations on the Registration and Administration of Permanent Representative Office of Foreign Enterprises, a foreign enterprise shall, within 60 days from the date of occurrence of the following matters, apply with the registration authority for cancellation of registration:
1. the foreign enterprise cancels its representative office;
2. the representative office ceases to continue to engage in business activities upon the expiration of its term of residence;
3. termination of the foreign enterprise;
4. the approval of a representative office is revoked, or the office is ordered to close down according to law.

The following materials are required for the purpose of application for deregistration of a representative office in Beijing, China:

1. Original Certificate of Registration and representative card of Chief Representative and general representative (if any);
2. Company chop, financial chop and name chapter of the Beijing RO;
3. Latest register of director(s) of the headquarters of the Beijing RO;
4. Original office lease agreements;
5. Full set photocopy of the passport of (Chief) Representative;
6. Tax payment certificate issued by foreign affairs service units to the staffs of the RO;
7. All the books, tax returns and audit reports prepared for the latest three years;
8. Other documents required by relevant AIC or tax authorities.